Electronic Fuel Distribution system (Classic EFD) is a complete
ERP business solution that utilizes paperless electronic
communication to allow more work with less labor.
Electronic delivery, review and confirmation processes
incorporated in this solution eliminate paper shuffle throughout the
entire enterprise. The speed, ease and efficiency of the electronic
delivery solution has revolutionized the way companies think about
Electronic Fuel Distribution learns and
remembers new information it encounters during each work day.
Designed to monitor web services throughout day to produce fuel
pricing data and provide analysis for immediate review for
purchasing. System takes
into consideration one time or short term discounts that may be
offered by individual fuel terminals.
As hauler leaves terminal Fuel Distribution system
communicates BOL information immediately to fuel locations of
Manager has only to “verify” match of hauler's
BOL to received and update inventory. Based on BOL information,
invoices are automatically calculated and electronically sent to
corporate office where they wait to be verified in accounting as
vendor's EFT request or invoice are received.
Vendor EFT requests are processed when accounting requests
system to review and match one or multiple outstanding invoices to
EFT/payments. Accounting has choice of issuing payments via
electronic check with automatic email notification of check stub, or
standard paper checks.
Electronic Fuel Distribution incorporates an
electronic approval process based on corporate designated
"approvers", criteria can be triggered by selected GL numbers,
amount or fuel locations. Approvers can be located anywhere they
have Internet access (no postage).
Fuel Distribution system provides extensive tools for cash
management, fuel tax reports with electronic transmission option and
robust audit features. Solution automatically sends all journal
entries to General Ledger and immediately updates bank balances.
Solution offers many levels of Security including positivity pay
Solution runs exclusively on the IBM Power System i with
V6R1 (or later); IBM DB2 Content Manager and IBM DB2 Records Manager; WebSphere Application Server,
Development Studio and Infoprint Server . IBM
Hardware and Software maintenance are standard recommendations, and
solution requires specific IBM software for standard implementation.
* Monitors, reacts and processes information
available via Web with no human intervention.
* Delivers or receives electronic images
locally or globally.
* Focus on labor productivity - prefers human
approval rather than data entry.
* Solution learns and remembers new information.
* Effortlessly incorporates labor force in
multiple locations, internationally or work from home.
* Choice of multiple communication venues.
* Processes/Produces EFTs for Customers & Vendors.
* Electronically Matches Vendor EFT to Unpaid Invoices.
* Utilizes Internet for Receiving Electronic Documents.