- 99 Corporations may be defined for
reporting quarterly 941 reports and yearly W-2's.
- 999 Departments may be defined for
- 99 Occupation codes may be defined
for earnings distribution.
- FICA and Federal withholding taxes
are automatic deductions; unemployment tax estimates are calculated
for each payroll and quarterly 941 reports. A federal tax deposit
report is produced for each payroll.
- 9 state tax codes may be defined
for state withholding for W2 reporting. Local city earning tax
routine is part of the payroll package.
- Employee pay periods may be setup
for weekly, semimonthly, monthly, bimonthly, quarterly, semiannual
or annual. Pay periods can be changed at any time.
- 18 Pay types may be setup for paying
employees ( 9 pay types for hours or units, and 9 pay types for
other amounts.) regular hours worked, overtime hours, and salary
pay types are predefined in the base package.
- Along with payroll related data,
additional, personal information is part of the employee master
record. An employee event log automatically documents wage and
other changes. This documents all changes to the employee master
record with an audit control feature to insure that all employees
data sheets are accounted for. A special name search program may
be used to inquire into the employee's master record without knowing
the employee number. Anniversary screen allows quick access to
vacation time used and accrued.
- The payroll application resides
in its own library, making it easy for the systems Resource Security
functions to control access to the payroll application.
Time Card Entry
- Each employee may have different
pay entries with different combinations of department, occupation
and / or rates entries, distribution of pay to different departments
or general ledger accounts. Any earnings or taxes that are normally
calculated by the computer, may be overridden during time card
entry; manual or one-time deductions are also entered at this
- A separate entry program may be
used to enter void or manual checks with audit control to the
Special Pay Features
- Specialized Pay features are: Tips ( employee
and employer credit), non taxable earnings, automatic overtime
hours and/or pay calculation, shift differential adjustments,
federal wage and hour adjustments, vacation & sick pay accruals.
Theses features are optional and come with the standard package
but need to be activated.
- 9 other deduction types may be defined for reoccurring
or manual one time deductions. Each employee may have up to 99
reoccurring deductions; each being a permanent deduction (same
amount each payroll) or temporary deduction ( (limited to a dollar
amount or balance) Manual deductions may be entered during time
card entry as well.
Special Deduct Features
- Special deduction features are: Annuities, government
bond deductions, savings accounts and direct bank deposits. These
features are optional and come with the standard package but need
to be activated.
- Overtime may be paid at ½, 1 + ½
, 2, or 2 + ½ times the hourly rate. The overtime hours
may be manually entered or automatically calculated at the employees
average hourly rate, (as defined by the federal wage & hour
Payroll Audit Controls
- Batch totals may be used during time card entry.
Check registers, distribution registers and pre check detail reports
may be printed without updating any files. Even if you write checks,
decide to make changes, you can enter the adjustments and reprint
preliminary reports and checks again. When the checks are ready
for distribution, one menu option backs up files, prints all reports
and updates all files minimizing the chances for errors.
- One simple menu option backs up the payroll riles,
quarter work files and prepares the actual files for the next
quarter. This allows you to continue with your regular payroll
operation while printing and proofing your quarter data.
W - 2's
- W-2 uses the last Quarters work files. This allows
you to continue on with next years payroll operation while printing
and proofing the W-2's.
- Payroll checks, Check Register, Distribution
Register, Check Stubs, QTD & YTD Register, Next payroll's
reoccurring deduction list, Next payroll's posting hours worksheet,
Vacation accruals, Sick Pay accruals, Federal Deposit and Unemployment
worksheet, 941A reports, W-2's, Employee Date Sheet, Employee
List, Occupation Code lists and Pay Code list.