Payroll Solutions

• 99 Corporations may be defined for reporting quarterly 941 reports and yearly W-2's.
• 999 Departments may be defined for earnings distribution.
• 99 Occupation codes may be defined for earnings distribution.

Taxes

• FICA and Federal withholding taxes are automatic deductions; unemployment tax estimates are calculated for each payroll and quarterly 941 reports. A federal tax deposit report is produced for each payroll.
• 9 state tax codes may be defined for state withholding for W2 reporting. Local city earning tax routine is part of the payroll package.

Pay Periods

• Employee pay periods may be setup for weekly, semimonthly, monthly, bimonthly, quarterly, semiannual or annual. Pay periods can be changed at any time.

Pay Types

• 18 Pay types may be setup for paying employees ( 9 pay types for hours or units, and 9 pay types for other amounts.) regular hours worked, overtime hours, and salary pay types are predefined in the base package.

Personnel Records

• Along with payroll related data, additional, personal information is part of the employee master record. An employee event log automatically documents wage and other changes. This documents all changes to the employee master record with an audit control feature to insure that all employees data sheets are accounted for. A special name search program may be used to inquire into the employee's master record without knowing the employee number. Anniversary screen allows quick access to vacation time used and accrued.

Security

• The payroll application resides in its own library, making it easy for the systems Resource Security functions to control access to the payroll application.

Time Card Entry

• Each employee may have different pay entries with different combinations of department, occupation and / or rates entries, distribution of pay to different departments or general ledger accounts. Any earnings or taxes that are normally calculated by the computer, may be overridden during time card entry; manual or one-time deductions are also entered at this time.

Void Checks

• A separate entry program may be used to enter void or manual checks with audit control to the net amount.

• Specialized Pay features are: Tips ( employee and employer credit), non taxable earnings, automatic overtime hours and/or pay calculation, shift differential adjustments, federal wage and hour adjustments, vacation & sick pay accruals. Theses features are optional and come with the standard package but need to be activated.

Deductions

• 9 other deduction types may be defined for reoccurring or manual one time deductions. Each employee may have up to 99 reoccurring deductions; each being a permanent deduction (same amount each payroll) or temporary deduction ( (limited to a dollar amount or balance) Manual deductions may be entered during time card entry as well.

• Special deduction features are: Annuities, government bond deductions, savings accounts and direct bank deposits. These features are optional and come with the standard package but need to be activated.

• Overtime may be paid at ½, 1 + ½ , 2, or 2 + ½ times the hourly rate. The overtime hours may be manually entered or automatically calculated at the employees average hourly rate, (as defined by the federal wage & hour laws).

• Batch totals may be used during time card entry. Check registers, distribution registers and pre check detail reports may be printed without updating any files. Even if you write checks, decide to make changes, you can enter the adjustments and reprint preliminary reports and checks again. When the checks are ready for distribution, one menu option backs up files, prints all reports and updates all files minimizing the chances for errors.

• One simple menu option backs up the payroll riles, quarter work files and prepares the actual files for the next quarter. This allows you to continue with your regular payroll operation while printing and proofing your quarter data.

• W-2 uses the last Quarters work files. This allows you to continue on with next years payroll operation while printing and proofing the W-2's.

• Payroll checks, Check Register, Distribution Register, Check Stubs, QTD & YTD Register, Next payroll's reoccurring deduction list, Next payroll's posting hours worksheet, Vacation accruals, Sick Pay accruals, Federal Deposit and Unemployment worksheet, 941A reports, W-2's, Employee Date Sheet, Employee List, Occupation Code lists and Pay Code list.